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Registration Policies

Registration for all continuing students (except for those in the "Special" category) is the 12th and 13th week of every trimester. All students who plan to continue their education at SCU are required to register at that time. Students who do not register will be administratively withdrawn for the next trimester. Upon completion of registration, the Business Office will prepare an invoice for all students who have completed the registration process. Students who have not paid tuition for the current trimester, and do not have a deferment, will not be eligible to register until cleared by the Business Office.

Late Registration

Late registration is the first day of class of the 14th week for regular students. The fee for late registration is $100. Registration is not complete until a student has registered and is "cleared" of financial or academic obligation.

Official Registration and Enrollment

Once a student has completed the registration process and has made financial arrangements with the University, he/she will be officially enrolled. Official registration will be one week prior to the start of each new trimester.

Special Registration

Registration for "Special" students (those with a non-standard schedule) is during the 14th week. All "Special" students who plan to continue their education at SCU are required to register at that time. These students are encouraged to schedule an appointment with the Registrar's Office well in advance of the 14th week. It is the responsibility of the student to keep the appointment. If a problem exists, the student is required to contact the Registrar's Office immediately to reschedule the appointment, or the late registration fee of $100 will be assessed. Students who do not register will be administratively withdrawn for the next trimester. The Business Office will prepare an invoice for all students upon completion of registration. Students who have not paid tuition for the current trimester, and do no have a deferment, will not be eligible to register until cleared by the Business Office.

Updating Student Identification Cards

All students are required to update their student ID cards at the beginning of each trimester as proof of registration. Validation stickers are available in the Registrar's Office on the first day of official registration (one week prior to the start of each new trimester)

Contingent Registration

Students whose admission file is not complete on the day of orientation will be permitted to enroll on a "contingency" basis. If the file is not complete by the end of the 8th week of the trimester, the student may be administratively withdrawn with only a 50% tuition refund. If administratively withdrawn, the student will need to re-apply through the Registrar's Office after admission requirements have been met.

Add a Class

A student wishing to add a course after registration must complete the 'Student Request for Add/Drop of Courses' form located in the Registrar's Office before the eighth calendar day of the trimester.

Drop a Class

A student wishing to drop a class after registration must complete the 'Student Request for Add/Drop of Courses' form located in the Registrar's Office. The last day to drop a course with no academic penalty is the end of the fourth week of the trimester. The last day to drop a class with a grade of "W" is the end of the 10th week of the trimester. Individual courses may not be dropped after the 10th week of the trimester. Students wishing to drop a class after this time must request a Withdrawal or Leave of Absence (please refer to the appropriate regulation). There is no refund for any courses dropped.

Official Roll Call

Official roll call is the first week of each trimester. If a student misses roll call, he or she must contact the instructor before the end of the week so they are not reported absent.

Grade Cards

Grade cards for the preceding term will be mailed to each student during the break (approximately one week before the start of each trimester).

Academic Probation

A student with a GPA of less than 2.0 is placed on academic probation. Any student placed on probation will be notified by the Chief Academic Officer. The Academic Review Committee (ARC) may take the following actions for students on academic probation:

  • Students whose cumulative grade point average (CGPA) is 1.50 or below following the first trimester of study will be notified in writing that they will be required to take an abbreviated schedule. Schedule should include the withdrawal from at least one major course (defined as having four or more units). The Financial Aid Office will be notified when a student is placed on academic probation.
  • Students whose CGPA is between 1.51 and 1.99 following the first trimester of study will be notified in writing that their academic progress will be monitored at mid-term (during the eighth week). Should the reported progress indicate academic difficulty (grades less than "C"), the student will be required to drop those courses in which a "D" or failing grade has been reported. In addition, students will be required to actively participate in the tutoring program. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
  • Students whose CGPA has been less than 2.0 for two consecutive trimesters will be faced with the following actions:
    • Students with a CGPA of 1.75 to 1.99 will be notified in writing with recommendation that they take less units in the current trimester and that their progress will be monitored through the mid-term exams. This abbreviated schedule should include the withdrawal from at least one major course (defined as having 4 or more units). This schedule change will not be mandatory, however. Should the student's mid-term monitor report indicate academic difficulty, they will be withdrawn from any classes where the mid-term monitor grade is less than "C". Students will be required to achieve either a CGPA of greater than or equal to 2.0, or a minimum TGPA of 2.25 at the completion of their second trimester. Students will also be required to actively participate in the tutoring program. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
    • Students whose CPGA is less than 1.75 will be notified in writing that they will be required to take an abbreviated schedule. This abbreviated schedule should include the withdrawal from at least one major course (defined as having 4 or more units). Students will also be required to actively participate in the tutoring program. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
  • Students whose CGPA is less than 2.0 for three trimesters will be subject to the following actions:
    • A student with three times academic probation and a CPGA of 1.91 to 1.99 will be allowed to progress in the curriculum, however, they will be required to achieve a CGPA of 2.0 by the conclusion of their fourth trimester. They will also be subject to mandatory mid-term monitoring procedures as well as tutoring, mentoring and academic counseling. If less than a "C" grade is reported at mid-term monitor in any course, the student will be withdrawn from that course and repeat it in its entirety. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
    • A student with three times academic probation and a CGPA between 1.75 and 1.91 will be required to take a reduced schedule (less than 21 trimester units), and will be placed on mid-term monitor report as well as tutoring, mentoring and academic counseling. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
    • A student with three times academic probation and a CGPA less than 1.75 will not be allowed to progress in the curriculum. That student will be required to repeat courses where their performance was substandard to improve their CGPA to a minimum of 2.0 before being allowed to progress in the curriculum. The student will also be required to participate in tutoring, mentoring and academic counseling. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is on academic probation.
  • Students whose CGPA has been less than 2.0 for four trimesters will be subject to the following actions:
    • A student with four times academic probation and a CGPA of 1.91 to 1.99 will not be allowed to progress in the curriculum. That student will be required to repeat courses where their performance was substandard to improve their CGPA to a minimum of 2.0 before being allowed to progress in the curriculum. The student will also be required to participate in tutoring, mentoring and academic counseling. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is placed on academic probation.
    • A student with four times academic probation and a CGPA of less than 1.91 will be on academic suspension for a minimum of trimester with a mandatory prescription for academic counseling, mentoring and tutoring assistance during the suspension term. These students, upon their return to the curriculum, will not be allowed to progress in the program until they have achieved a CGPA of 2.0 or greater. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid may be affected when a student is placed on academic probation.

Any student with a CGPA of less than 2.0 for five trimesters will be dismissed with no opportunity for return to the college of their academic dismissal, except as a beginning student. Students may apply to other colleges within the University through the regularly established channels for admission, or may elect to re-apply to the college of their previous dismissal, understanding that their re-admission would be contingent upon review and recommendation to the Office of Admission by the Enrollment Management Team.

Students wishing to appeal the dismissal may request redress through the Student Grievance and Appeals Procedures outlined in the University Policy and Regulations Manual (6100.00 P – 6160.00 P).

Any student who has been dismissed for academic reasons may apply for re-entry admission as a beginning student. Students will not be permitted to enter or remain in the Internship when their CGPA falls below 2.0.

Withdrawal

To officially withdraw from all courses, a student must complete an "Official Withdrawal" form, which is available in the Registrar's Office. A student who officially withdraws from school at any time during first ten weeks of the term will be given the grade of "W." If the student wishes to withdraw after the tenth week of the term he/she will be given a grade of "WF" for each course. The official date of the Withdrawal is the date the form is received by the Registrar and it is used by the Business Office to determine the amount of refund due according to University policy.

Leave of Absence

A student may request a Leave of Absence (LOA) from the University for a period not to exceed 120 days. After 120 days, the LOA will automatically convert to a Withdrawal. A Leave of Absence will be granted following completion of the appropriate form, "Request for Leave of Absence", which is available from the Registrar's Office. A student who takes an official LOA from the University during the first 10 weeks of the trimester will be given a grade of "W" for each course. If the student wishes to take a LOA after the 10th week of the trimester, he/she will be given a grade of "WF" for each course. The official date of the LOA is the date the form is received by the Registrar and is used by the Business Office to determine the amount of refund due according to University policy. Students receiving financial aid should check with the Financial Aid Office to clarify the effect the LOA may have upon eligibility and repayment.

Re-admission to the University

Students wishing to apply for re-admission should contact the Registrar no less than 30 days before the start of the next trimester to make an appointment for registration. The student must have financial clearance from the Business Office and pay a $25 re-admission fee.

Students who have not attended the University for one year must meet current entrance requirements before re-admission. The Chief Academic Officer must also evaluate the student's standing. If more than five years have elapsed, no credit will be allowed for courses previously taken.

The Chief Academic Officer must approve students dismissed from the University before re-admission will be granted.

Time Limit to Earn Degree

Although the normal length of time to complete the doctor of chiropractic degree is 3-1/3 years, when the condensed nature of the program is considered, degree attainment is actually five academic years. Due to the importance of patient care knowledge, attitudes and skills that are obtained in the early portions of the programs, students must successfully complete the entire degree program within a period of six calendar years from the time of their original matriculation. The normal length of time to complete the Master of Acupuncture and Oriental Medicine degree is 3 calendar years (4 and 1/2 academic years). The maximum time limit to earn MAOM degree is 6 calendar years. Students who exceed this time limit must retake the entire program or appropriate portions thereof, based upon the recommendations of the Academic Review Committee (ARC) and Chief Academic Officer.

Transcripts

Students may requests an official copy of their SCU transcript by completing the appropriate form in the Registrar's Office. The fee for active students is $5 and the transcript will be available, or mailed, within 48 hours.

Change of Address/Telephone Number

The student is responsible for notifying the Registrar's Office in writing within 48 hours of any change in address and/or telephone number. The University is not responsible for any penalties assessed for failure to receive notices as a result of an incorrect address. Change of address forms are available in the Registrar's Office.

Change of Name

University policy requires official certified/recorded documents as proof of name change. A Name Change Decree must have the signature and seal of the County Recorder's Office. Please see the Registrar for details.

Verification of Enrollment for Financial Aid

Verification of Enrollment for financial aid is certified by the Registrar's Office for two trimesters. All questions pertaining to interpretation of information requested on the forms must be directed to the Financial Aid Office. For your information, the University is required to notify loan agencies within 10 days of any change in your status.

Continuing Education Credits for Registered Nurses

SCU is a Continuing Education Provider for Registered Nurses. Certificates of completions are issued for specified courses within our curriculum which meet the criteria for continuing education for RNs. RNs who wish to enroll in this program at no fee, please make an appointment with the Registrar. The Registrar will ask for verification of your current licenses.

National Board Examinations

Current NBCE announcements

The National Board of Chiropractic Examiners (NBCE) provides standardized academic and clinical testing services to the chiropractic profession. It is an international testing agency and does not represent a particular chiropractic philosophy. All parts of the National Board examinations are offered twice a year. The scores from the various exams are used by the state licensing boards to assist them in determining whether applicants for licensures meet established criteria.

The deadline for submitting applications to the Registrar is June 10 and December 10 of every year. If either of these dates fall on a Saturday, the deadline will be the previous Friday. If they fall on a Sunday, the deadline will be the following Monday. Applications received after the deadline will be assessed a late filling fee of $50. The deadline set by SCU, supersedes the deadline stated by the National Board to allow adequate time to process applications.

The Registrar shall determine the eligibility of candidates by verifying completed applications, coordinating the distribution and completion of the forms and obtaining and forwarding all applications to the National Board. Examination results are mailed to each examinee approximately eight weeks after the exam. The National Board permits eligible students to retake examinations as frequently as necessary without penalty.

Part I

Students who have successfully completed all courses pertaining to the content of Part I at the time of the application deadline, and have a CGPA of at least 2.0, shall be permitted to sit for Part I.

Part II

Students who have successfully completed all courses pertaining to the content of Part II at the time of the application deadline, and have a CGPA of at least 2.0, shall be permitted to sit for Part II

Part III

Written Clinical Competency Exam (WCCE): Students who have successfully completed Part I and are within nine months of graduation at the time of the exam, and have a CGPA of at least 2.0, shall be permitted to sit for Part III (WCCE).

Part IV

Students who have passed Parts I & II by the Part IV application deadline, and are within six months of graduation at the time the Part IV examination is given, shall be permitted to sit for Part IV.

Physiotherapy

Students who have successfully completed, prior to the application deadline, 120 hours in Physiotherapeutics (LACC's P.T, I ,II, and III) and have a CGPA of at least 2.0, shall be permitted to sit for the Physiotherapy Examination.

University Policies and Regulations for All Syllabi

The course syllabus contains the objectives, content and requirements for successful completion of the course. It is the student's responsibility to read, comprehend and act on the syllabus' objectives, content and requirements. Should there be any question or need for reasonable interpretation or clarification of the syllabus, the student must contact the lead course instructor/syllabus author(s) to obtain answer to the above needs.

Attendance policy

To obtain credit for a course, a student must have been present at least 90% of the time. Students will not receive credit for classes in which they are reported absent. When absences exceed 10%, the student may be dropped from the class. If justifiable cause can be shown for the absenteeism, the student may be permitted to make up missed assignments and maintain enrollment in the class. However, if absenteeism exceeds 15% the course must be repeated regardless of the reason for the absences. If excessive absence is established prior to week eleven (11) of the trimester, the student will be withdrawn from the course or courses, and a grade of "W" will be assigned for each course. If excessive absence is established after week 10, the student will be withdrawn from the course or courses, and the grade of "WF" will be assigned for each course. If three or more courses are assigned "WF" as a result of excessive absences, the student may be subject to suspension or dismissal from the college. The Academic Affairs Office shall make notification of such action in writing. In exceptional circumstances, the Vice President of Academic Affairs/CAO shall have the authority to make a recommendation for exception to enforcement of the guidelines for suspension or dismissal.

Students who must be absent may request an excused absence from the Vice President of Academic Affairs. Only those absences which meet the "Make-up Examination" criteria will be deemed acceptable (i.e., illness, car problems, death in family, etc.) Documentation must be provided for an excused absence to be approved. All forms must be completed within seven calendar days upon returning to the campus. Excuses which are presented after seven days will not be approved or forwarded to the faculty. An excused absence is still considered part of the overall attendance policy.

Copyright Statement

Reproduction of copyright material (textbooks, course manuals developed by SCU faculty, etc.) constitutes copyright infringement, which are grounds for dismissal of the violating student. SCU Regulation No. 5570.03R and the Student Honor Code/Code of Ethics under "The Fundamental Standard" P.3.

Disclaimer Statement

Each syllabus is a representation of the course content, organization and evaluation and assignment dates, and evaluation and assignment methods or styles. Students are responsible for following the syllabus and any changes made by the faculty. Every effort will be made to inform the class members in advance of such changes.

Grade Appeal

Students wishing to contest a course grade must do so in writing to the Department Chairman by the 14th calendar day of the following trimester.

Make-up Examination Procedure for Incomplete Grades

If a student must miss an exam, he/she is to notify the Vice President of Academic Affairs on the first day of absence, since this office holds the final authority to validate excused absences in determining eligibility for make-up exams.

  • Students should request a make-up exam through the Registrar's Office within seven calendar days of the date of the original exam. The Vice President of Academic Affairs will notify the course instructor of the student's request.
  • The course instructor, or another individual appointed by the instructor, will schedule and administer the make-up exam within seven calendar days of the date of authorization.
  • Students will risk receiving "no credit" for an exam under the following circumstances:
    • Miss any exam without a validated excuse;
    • Do not request a make-up exam within seven calendar days of the original exam date; or,
    • Fail to appear for a make-up exam.
  • Students who missed final exams at the end of the trimester with validated excuses will receive an grade ("I"). This rule does not apply to Clinical Internship I, II, III.
  • Students with an "I" grade must see the instructor on or before the first class day of the following trimester and complete the approved make-up exam by the scheduled date.
  • Upon successful completion of the course, the student will receive the appropriate grade as earned. Should the student fail the course, he/she will come under the Procedures for Course Failures (see the following page) and may qualify for a retake exam.

Required Remediation

The Lead Instructor/Supervising Doctor of the course may require remediation for any student who is performing below the minimum course standards in knowledge, skills, integration/critical thinking, or professional responsibilities including but not limited to attitude and professional conduct. The requirement for remediation is based on any of the course or University performance criteria, including testing procedures and/or observation. The Lead instructor/Supervising Doctor will inform the student of any action to be taken and the reasons why, and will provide an educational prescription that addresses the relevant performance deficiencies. The referral to remediation will be sent to the Assistant Dean of Academic Support Services along with the educational prescription. The Assistant Dean will meet with the student to arrange the necessary schedules/resources. The prescription must be followed or the student's progress in the course and the academic program may be delayed. Non-compliance with an educational prescription will be addressed by the Academic Review Committee (ARC) should the need arise.

Retake Examination Procedure for Failing Grades

  • Students who received a failing grade ("F") in no more than two courses may be eligible for a retake examination.
  • Students who must be within 5% of the passing grade for that course in order to be eligible. It is the student's responsibility to meet with each instructor to discuss eligibility.
  • Students who are eligible for a retake exam must make a final decision to retake the exam or the course in its entirely by the first day of the following trimester.
  • Application to retake any exam should be made through the Registrar's Office.
  • Retake exams are comprehensive and the format will be designed by the course instructor.
  • Students must complete the retake exam by the scheduled dates.
  • Students who retake an exam can earn a course grade no higher than the lowest passing grade in the course. A grade of double fail ("FF") will result if the student also fails the retake the course in its entirely for a passing grade. Should the student fail to earn a passing grade, he/she will be ineligible for a retake exam and may be academically dismissed for having received three failing grades.